Tag: Paideia Northwest

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Cultivating Community, 7

I think the size and structure of any given community necessarily requires different types and levels of organization underneath it. The bigger the garden or the more intricate the garden plan, the more prep & planning is involved at the front-end of things. The front garden spot in my yard took a lot of work the first year, but since I planted perennials, it really is just about maintenance at this point, ten years later. My vegetable garden in the back yard is a different story. We reorganize it, add raised beds, and iterate the watering system just about every year; we are still figuring out the best methods for fertilizing and composting, and experimenting with different types of foods to grow as well as where to purchase seeds & starts. It’s more like starting from not-quite-scratch every year than it is simple reiteration or maintenance. Year over year, it remains an enormous project, and I never feel like my thumb gets much greener. But I still jump in and try!

At this point, I still run Paideia Northwest almost completely on my own, so I am able to keep the organizational structure pretty simple. Running a ten-family weekly homeschool co op has required more official paperwork and organizational communication than running an annual conference for hundreds of registrants. That seems rather backward to me when I ponder it on the surface! I think the reason for this, however, is that the homeschool co op is meant to be more of an equal cooperative of families mutually serving one another – which means more shared burdens and equal servanthood and bearing of the load. The conference is more of a business structure (although I treat it as a ministry, in practical application), where I run it from the top down, and I am slowly learning to delegate and

CONFERENCE ORGANIZATION:

If I were to have more women officially on the Paideia Northwest team, I think I would likely use a GoogleDrive format similar to what I previously described in my co op organizational habits. Since it’s pretty much just me, though, I find using Word documents and the Notes app in my phone is adequate. I have a website, social media accounts, and email account for communication, registration, and marketing. I also have SurveyMonkey and MailChimp, although I think we have outgrown both platforms’ free versions – so I need to probably iterate those things and find replacement programs (or budget for their paid versions). I communicate with my advisory teams mostly via Voxer chats or texts. But I keep all my documents and lists and recaps on my laptop, and just email them to people when such times become pertinent.

What kind of documents?

-conference master list, by year
-speaker agreement packets
-brochures
-letters to churches, schools, and co ops
-vendor agreement packets

It’s the master list that really is like my brain download.
It contains:
-Task List
-Spending Recap
-Packing List
-Conference Schedule
-Volunteer Teams (Set Up Crew, 2 Coffee Crews, Luncheon Crew, Clean Up Crew)
-Task Lists for each Team
-List of Vendors
-List of Journal Ads
-List of Giveaway Items
-Personnel (Names, Position, Contact Info)
-Bio of Each Speaker
-Intro for Each Session
-Hymns & Prayers & Scriptures

I think it is the Task List that makes people the most curious. What in the world does it take to plan, prep, and pull off an annual conference for hundreds of women? (200 the first year… expecting over 400 this year… it has grown year over year, and has always sold out very quickly!)
I can generally break down my tasks into monthly sections. I endeavor to have six months “on” followed by six months “off,” but it doesn’t cleanly slice that way, because I actually do things for the conference off and on all year long. But the mindset I have is kind of six and six, more or less, and mindset is a big foundation for how this all plays out. On a most basic level (because yes, it actually IS more involved and complicated than this list: so this list is simply the basics), it looks like this:

Jan: email & social media sparsely; contact speakers to finalize agreements; make sure taxes were all done and filed properly
Feb: email & social media sparsely; communicate with speakers and location as necessary
Mar: clean out last year’s inbox and documents to make room for organizing this year’s
Apr: design this year’s conference graphic; try to finalize location; book AirBnb for conference personnel
May: make sure location is finalized; share graphic and other artistic elements online; check email regularly; social media regularly; begin to plan swag and decor
Jun: introduce each speaker on social media; schedule registration date for Aug; check email regularly; social media regularly; experiment or shop around for swag and decor
Jul: finalize catering; contact potential vendors; mail brochures and fliers to churches, co ops, & schools in the region; check email regularly; social media regularly; finalize swag and decor; reserve hotel block
Aug: get website, MailChimp, and PayPal set up; open registration; order pens and stickers and other swag; record & release short podcast episodes with each speaker
Sept: follow up with potential/committed vendors; be vigilant with email and social media; purchase decor; plan clothing for conference
Oct: close registration 10/1; make sure all digital files are received on time; place shirts order; finalize all Master List details; make sure all drinks and snacks and paper goods are purchased; fill my freezer with freezer meals for the weeks surrounding the conference; make sure volunteer lists are finalized and task lists emailed out; design, create, & order conference journals
Nov: daily email and social media interactions & updates; print name badges; stuff name badges; write checks for all speakers; write thank you notes; pay caterer; pay location; get all swag bag contributions; stuff bags; shop for any last minute items; get ahead on homeschool commitments and co op duties the week before the conference; spend one day packing vehicles; spend one day setting up; plan to have at least 48 hours of recuperation after the conference with zero outside commitments; send thank you emails; send survey; send audio & video file links to all registrants
Dec: keep an eye on email and social media; make sure the recording links were sent out and received; rejoice over God’s good work; make sure all the moneys and taxes and receipts are in order and ready for upcoming tax season; pack away all the conference supplies in the basement

This is just a quick summary of the biggest points, the main tasks that absolutely have to be accomplished. And this just follows a general timeline of what I have found works best for me. I don’t get paid to do any of this work (which is what I mean when I say that I treat this as a ministry – I don’t cut myself a paycheck or anything – all my time is donated, and a lot of my personal resources are also donated), so it has to be spread out among many months in order to make it doable. I am in a busy season of life (is there ever a season that isn’t busy?! I’m doubting it…), and I will never get any of these days back. I do not want to come to the end of my life and wish I had not done what I am currently doing. I want to be wise. I want to serve. And I want to follow the Lord’s plans for me. And a good portion of that means that I need to plan well and wisely in the midst of the busy hours, days, months, years, and seasons. Planning with hope and joy and intentionality.

I didn’t even plan my own wedding and reception, to be honest, so when I decided to plan a conference including catering and swag bags, I went into it with about as little experience as a person could imagine! In fact, I’ve also never been to any kind of educational conference before. I have never once attended a homeschooling conference! And while that surprises people when I mention that, I kind of wonder if it keeps Paideia Northwest unique and fresh. I essentially plan according to what I genuinely would personally find helpful, beneficial, and sweet. I do not plan anything according to what “should” be done according to any kind of other event standards. I am not trying to copy what anybody else does anywhere else. In fact, from what little bits and snippets I have seen online of occasional other conferences, I would actually prefer NOT to emulate many of the things I’ve seen.

The main reason I felt the need to pursue Paideia Northwest in the first place, though, was because there were no options in the area that I could attend. As a fulltime homeschooling mama in a family with a single income, I do not have the time or finances to pursue the luxury of traveling hither and yon to places around the country to fill the need I felt for this kind of community, connection, encouragement, and resources. And that is precisely why I have never been to a homeschool (or other educational) conference or event! I have dreamed about attending some. But that’s what it has remained: dreams.

So in general, I find it to be a good practice just not to look around at other events too much. Not only do I not want to cast sidelong glances (contentment and comparison can both be hard), but I also don’t want to get distracted from what is needed HERE. I am trying to be attuned to what I hear women in my own region saying blesses them, encourages them, and urges them to raise and educate their kids with faithfulness according to what God has led their families to do.

And that’s one of my main points about cultivating community all over again: it has to be intentional, and it needs to be about what is needed where you are, among the people you’re with. Just because it is a community, doesn’t mean it is the right community for every place or gathering of people.

We need to be asking what does God want me to do here, with this specific community, and the specific gifts He has given to me?

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Cultivating Community, 5

Once I had the courage to try something new, to bring a small basket of loaves & fish, I learned to then prayerfully watch the Lord do the blessing & multiplication.

Within just one month I had a business license, created an LLC, purchased the website domain, designed a logo, and was fully in the planning phase of the inaugural event… which I brazenly scheduled for just three months down the road! As I said over at Paideia Northwest, “Registration opened at the end of August for an event called Courage for the Daily, held in November 2018. With 200 women in attendance at that first event, the need for this blessing was solidified – and Paideia Northwest began to put down real roots.” I could hardly believe the variety and depth of positive feedback I received after that event. Truthfully, I was genuinely surprised that it didn’t flop. It’s only because God is good, and He was the One at work.

The community which we seek at Paideia Northwest is an atmosphere of principles over methods, and simply raising kids for Christ is my goal in encouraging regional mamas. Practically everyone calls it a homeschooling conference, but in practice it is really much more broad than that. I never mind when people refer to it as a homeschooling event. Yet homeschooling is one method of raising and educating kids for Christ… and the principle beneath it is much more graciously broad. We have so much to learn from each other, regardless of educational niche. Unity in essentials (Christ!), diversity in non-essentials (methods), charity in all things (brotherhood).

The mission with this annual event continues to be a desire to build bridges, create community, encourage camaraderie, and facilitate fellowship in the Pacific Northwest region of the United States. I know that each year there are a couple of attendees who have flown in from other corners of the country, which honestly surprises me. But it also delights me. While the goal for Paideia Northwest is to keep our events local to our region, we not only welcome people to attend from other areas, but are eager to see this mission & vision take root in other locations on the map. I love how the annual conference has built a new sphere of community for Christian mamas in the OR, WA, ID corner of our country. But I also love that I receive emails every single year after the conference, asking if I would be willing to “take it on the road” and do the same event in other locations (short answer: nope) or willing to “share the vision” by helping other Paideia Communities form (short answer: you bet).

So, why me? Because God called me to it. That’s really it.

Why an annual conference? Because that’s what God put on my heart, and what He has equipped and enabled me to pull off at this point.

Why in the broader Spokane/Coeur d’Alene area? Because that’s where I live, and where I have personally felt a need… and the attendance of the conference which increases year over year has confirmed that I’m not the only one who felt the need.

Going back to the question Brandy Vencel asked: is it worth it? Again, I can wholeheartedly say YES. But what’s really interesting about that question is that the people who ask that question have no idea what it costs. Financially or physically or emotionally or time expenditure – none of it. So I can say it’s totally worth it, but that still honestly gives you no clue (zip, zilch, zero) about what I invest in the process each year.

I know that you have no idea… because I had no idea prior to jumping in and just figuring it out on my own.

So what DO you think it takes to put something like this together? What would you imagine goes into the planning of a one-day conference, just once a year, for 200, 300, or 500 women? What kind of team is needed? What kind of finances? What type of organization setup or practical administration is necessary? How is the creativity side orchestrated? What about advertising and social media? Who plans the themes and books the speakers? How do you know who to ask and what to pay and how much to plan for?

As far as I know, there aren’t really classes to teach this. Or maybe there are, and I was in too much of a hurry that first year to bother looking around. Also, I didn’t have money to put toward that kind of thing! Any furthered education I needed in order to learn how to be a conference and event planner, I had to seek for myself. I researched what I could, Googled what I imagined might be helpful (again: so many weeds to weed through when you do that), and just went by faith into trial & error.

I am not a master gardener, but I do have a vegetable garden every year. I do my best. I iterate. And there is always fruit (actually mostly veggies, but you know… idioms). And it is fun to stand back and see what the Lord brings up for harvesting each time. Some things do better than others. I take notes and learn from them for the next season. Each year, I have more notes and experience to build upon, so it feels less like trial & error and more like practice & iteration.

I am also learning that cultivating community by myself as a one-woman-show is more exhausting than cultivating larger community as a small community. This is what’s known as teamwork, delegation, working together, sharing the load, bearing one another’s burdens, partaking in one another’s joys. Yep. I’m still growing. Still learning.

There is more cultivation to do.

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Cultivating Community, 4

In addition to communing well in my own home with my own family, and pursuing solid relationship and reliability within our extended family circle, plus intentionally cultivating both a healthy church family AND a homeschool co op where we foster a variety of friendships and collaborations… I have engaged in the formation and cultivation of a larger community as well.

My friends at Scholé Sisters emphasize that learning happens in community, and that is one reason they have taken on the task of developing and maintaining a growing and thriving online community of homeschooling mamas, particularly those in the Classical Christian niche. It’s been a while since I heard it, but I remember their episode which talked about communities versus networking – and I loved pondering the distinctions there. Both have value. I am part of the Scholé Sisters Sistership, which is their online community for banter, brainstorming, and spitballing. It is a blessing, it is unique, it is sweet… and it’s a form of social media I can get behind.

But it is still digital, distanced, and the only “real” face to face time comes when you happen to have your schedule free enough to prioritize the meetups for reading accountability, book discussion, mentorship, and retreats (which is still done through the medium of internet and screens). There is a huge blessing to this nuance of the digital age. And yet if that’s the closest community we pursue… it is going to leave us a bit droopy and dry. (That’s why Scholé Sisters actually encourages you to find others in your local community to live out the principles together which they teach and promote.)

Back in early 2018, I found myself longing for an occasional meetup with more likeminded mamas than I found at our church at the time (there were only a few of us homeschooling families there, and it was honestly not closeby) or at our co op at the time (there were only half a dozen or so of us). I heard stories and saw online snippets of different conferences and events around the United States. I was particularly intrigued by the sound of the Great Homeschool Convention, because I knew Sarah Mackenzie, who spoke at those & promoted them broadly. At the occasion of her book releasing party for The Read Aloud Family in early 2018, I remember asking her if she knew if GHC would ever consider doing an event in the Northwest. She kind of chuckled and told me that the folks who run GHC consider their event in southern California “local” for the entire West coast… even northeastern Washington state. I think I made a snide remark about how they needed to study United States geography a bit better than that. But anyway, I then asked her (because she’s an outgoing, gregarious, entrepreneurial go-getter) if she would ever be up for hosting (or helping with) some kind of actually local event to encourage moms in educating their kids. She said, “I am not the one to do that, but I think it would be great if you did it.” I laughed and told the friends I was with, “I am not interested in doing something like that. I just really want someone else to do it! I think the Pacific Northwest really needs something to encourage moms like us!”

There were a couple more instances of similar conversations that popped up that spring from time to time. Then in June, Sarah told me she thought that Mystie Winckler might be interested in a similar endeavor, and I should connect with her. I had actually met Mystie a few years previously at a women’s event at a church a couple hours away – neither of us were local to it, and we sat together at the luncheon. So reconnecting with her felt easy. She told me to get the Voxer app, and we chatted back and forth for hours, piece by piece. (Oh, here’s a hint: the Voxer app is another great way to pursue community with someone who is long-distance, but with whom you want to share conversation. It’s another excellent medium for encouragement, accountability, spitballing, and bouncing ideas around.)

It was those conversations with Mystie which God used to change my heart. I did not want to be the one to drum up a local conference. I did not feel equipped to start a business or ministry that needed so much groundwork. I didn’t want to do the work necessary for the kind of blessing I wanted to receive.

But I felt called to it.
And God used Mystie to give me the courage necessary to give it a try. I went into that first conference thinking that I would love for this to be an annual thing, but knowing that I would be content if it ended up even just being a one-off event.
And yet here I am four years later, preparing for the fifth annual event with more wind in the sails and encouragement from the offing’s than I could have predicted or imagined.

I have been asked lots and lots of questions about this in recent years. Why a conference? Why this niche? Why you?

And again, I can’t help but go back to the idea that it was all God. I am just a bit player in His story, and this is but a wee sidestory in the grand scheme. I like being a nobody, and prefer to remain a nobody. (Great Homeschool Convention? Nah, no thanks. Not my gig. I prefer small, intimate, down to earth, real community where authentic fellowship can take place.) But while being a nobody, I am happy to do lots of work behind the scenes to deeper bless the mamas who are laboring nearby in the trenches alongside me, seeking to follow the Lord in furthering His Kingdom here on earth while we anticipate the culmination of it all someday in heaven.

We long for community because we were made for community. It is worth the sowing effort of time and resources and stress because of the fruit God brings from it. I am passionate about cultivating this community and sharing its fruit with anyone hungry for it because I have seen God at work, and I love to see Him praised.

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Leading with Vision

I wouldn’t say that I generally consider myself a leader. It has always been more comfortable for me to be a follower. Now, that is not to say that I am naturally submissive or obedient: I am just as human and sinful as the next person. But whether it is because I have long-tended to be a people-pleaser or because I don’t particularly enjoy conflict or because bearing the weight of leadership has provoked too much inner anxiety for me… well, I can not discern nor explain for you. But there it is. I have never thought of myself as much of a leader.

Yet I have long recognized that, like my father, I tend toward “being a visionary.” Sometimes I chuckle and think, man, I’m such a dreamer. I remember when I was twelve years old, sprawled out in the back of a rented RV, as my family toured the Pacific Northwest… and my dad and I together came up with a dream. We dreamed that we could move away from my childhood locale of northern California, and end up in the panhandle of Idaho or the nearby northeastern corner of Washington state. We dreamed up property, and house building, and gardens and animals and church plants… we even dreamed of having some of our close friends move north with us.

Lo, and behold: it actually happened. Here I am, twenty-five years later, living on that very property we originally dreamed about back in 1996 while our RV bumped along highways I wasn’t sure I would ever visit again.

All that to say, sometimes being a dreamer, or even a visionary, isn’t just about pipe dreams. And sometimes it is about sitting back and watching the Lord do crazy, surprising things. Sometimes you don’t even have to bang doors down, the Lord just opens them wide and brings you through without even realizing what just happened.

But other times, He gives you a dream and calls you to create a vision, and then makes it a journey of labor and prayer and seeking His face without knowing which doors are open or closed, or perhaps even where you ought to begin knocking.

That’s the part where being a leader has seemed scary to me. Needing to be bold and tough and willing to take risks. Being someone who actually finds leadership and headship of my father and husband throughout my life to be a real hedge of protection and place of rest, I have often trembled at the idea of stepping out to take charge of something.

And yet… I am a leader.

I lead my children in their education. I lead a local co op. I lead an annual regional conference. I have lead book studies and Bible studies and the compilation & editing of a pregnancy-after-loss devotional. I have lead in an online Christian forum for women suffering infertility and pregnancy/infant loss. I have acted in leading roles on organizational teams and group efforts.

And here is the thing I have learned about myself in a leadership position. I need a vision. In fact, I need a well-defined vision. I need to be able to describe it, articulate it, point it out, and share it. It isn’t enough to wield authority. That is not what makes a wise leader. That is what makes a tyrannical leader or a dictator. To be a godly, wise leader, I need to prayerfully pursue the face of the Lord, follow His guiding, seek wise counselors, and iterate specific direction in the honing of the vision.

Being attentive to the leading and guiding of the Holy Spirit doesn’t always come easily. It can be difficult to jump into something that I was not seeking to do… it can be difficult to stop myself doing something that I really want to grasp… it can be difficult to simply tell the difference.

I have been thrown into some areas of leadership in recent years that I did not personally seek, yet now as I ponder my place, I am humbled and grateful that God saw fit to put me in situations that I couldn’t deny were created for me by Him.

How do you identify the vision? How do you articulate the vision? How firm, yet how fluid, ought the vision to be? These are good starting points. I am looking forward to articulating some of that bit by bit, sharing my experiences and pondering the process, here at JoyfulDomesticity.

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Podcast Conversations

Back in April, I had the pleasure of sitting in my family room to chat over Zoom with a long-distance friend across the country. Amy, who writes at Humility and Doxology, had asked if she could interview me for her Homeschool Conversations podcast. I remember feeling a bit stumped about what in the world I could have to offer to anyone, and why would somebody want my voice speaking into their earbuds… but I jumped at the opportunity to visit with Amy anyway because I knew she was sweet and friendly… and we happened to have a lot in common. Fast forward six months, the interview was published on the Homeschool Conversations with Humility and Doxology podcast, and you can find the transcript on her blog as well.

During the interim months, however, I have continued to enjoy chatting with Amy in little snippets thanks to modern technology: we chat on the Voxer voicemail app and share things on Instagram. She also had me participate in her Homeschool Generations blog series over at The Curriculum Choice, and guest post on her blog regarding Singing Psalms with Little Saints. It has been a delight to connect with Amy on things that are near and dear to both our hearts.

Another way that Amy has blessed me recently is in a bit of tip-giving in almost a mentorship type way. While I have been coming alongside my friend Heather Tully for nearly a year now, to be a sounding board as well as act as a bit of a mentor, regarding the beginning of a sister community for my Paideia Northwest, we have come up with some ways to pursue community together between our Paideia Communities even across the distance. Pursuing a small, casual podcast is one of those ways. But I had no idea where to begin! Just like Heather said to me all those months ago, having a vision and a desire and excitement is a great place to start… but sometimes we really need someone to take us under their wing and show us how they have gone about things. Not because there is only one right way to accomplish a particular undertaking, but because it is such a blessing not to recreate the wheel every time you want to try out a new project! I am happy to iterate multiple times, but even to simply have a foundational starting stone is such a gift. It is like being a given a seed that was harvested from a friend’s garden, and now I have something to start with as I begin to build my garden. (It feels like a very pioneer thing to do, in fact.)

So thanks to Amy at Homeschool Conversations, I have been able to start dabbling with Paideia Conversations. While it is not officially launched in any sort of grand way, this is sort of a “soft opening,” so to speak.

Although I have been largely doing the first few podcast episodes on my own to learn the ropes (and thankfully my teenage son is tech savvy and computer literate, so he can run the ropes that are beyond my non-Millennial brain), the Paideia Southeast team will be participating and creating content right along with me before long. This podcast is simply intended to continue the conversation about raising kids for Christ and cultivating homes that center their atmosphere around Him. The recording of these “paideia conversations” in a casual podcast is a natural extension of what we have spent recent months discussing on Voxer together.

So here we go: one more new endeavor to tip toes and fingertips into. Another way to be sharpened and encouraged and challenged and fortified on this journey of raising little saints for the Kingdom of God.

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He Gives His Beloved Sleep

…”It is in vain that you rise up early
    and go late to rest,
eating the bread of anxious toil;
    for he gives to his beloved sleep.”

Psalm 127:2

I awoke this morning when my body wanted to wake up. Not to the rush of children, not to the kiss of a husband bringing me coffee. My eyes simply opened when they were ready.

Now I am reclining in a fluffy bed all to myself, a fan making gentle white noise in the room while I read and rest. The fact is, without the fan, my ears were actually throbbing – this place was completely quiet. As quiet as my home during a power outage while my family is away on vacation. Too quiet.

My husband sent me away to give me some time off. He wanted me to sleep, to relax, to refill my vessel, to take a breather from the tyranny of the urgent I spend my life upon in the day to day, to step away for a day from the anxiety of the never-ending to-do list.

He actually wanted to send me to a nice hotel in town, and then have me spend a day reading and writing and sipping coffee in bookshops or bakeries. But when I said I didn’t want to spend money on that when there are so many other more worthy (or necessary) things pulling on our pocketbook, he arranged for me to stay next door.

That’s right. Next door.
My parents are our nearest neighbors, which is a bit of a jaunt for the average suburbanite – around the pond, through the marsh, over the rocky bluff, on the other side of the forest, up the hill. Yep. That’s the most direct route from our home to the home of our neighbors, my parents. And since my parents were planning to take a weekend to get away to a lake for their own time of rest and retreat, Steven decided it would be the perfect opportunity for me to get away to their home. With satellite tv and a featherbed, it’s as good as any hotel!

My husband is now home with our children doing the homeschooling for a day while I am retreating (yes, he used a vacation day on his wife). The kids promised me they would be extremely well behaved and do even better on their schoolwork than normal. But I told them not to make it too easy for Daddy or he will never know how hard Mommy has to normally work every day! I wrote out their assignments for today before I left, and I didn’t load them up too thickly – they’ll be okay. And hopefully it will be a good thing for all of us: Steven and the kids getting to spend a normal day together and experience what that is like, while I get some headspace and extra sleep.

My beloved is kind. And I am grateful for his thought in caring for me in this way. Life has a way of being very busy, of having no margin.
That is actually part of the reason behind Paideia Northwest bringing an annual conference for Christian mamas to get a day of refilling their vessel. It is a different kind of retreat; but it is an opportunity for women to come together for fellowship, for hearing encouragement & exhortation based on truth, goodness, and beauty urging them toward courageous faithfulness. There will also be food and drink to fill the body and new friends to make to feed the soul. But Steven knows that for me, it will be a big work day. Running a conference is not exactly restful – it is good work. I am so grateful for the opportunity to bring this event to life, and to have the front row seat to see what God does with our little offering by faith.

So for today, I rest. I relax. I retreat.
I will write and read and plan my baby boy’s third birthday party.
I will watch the Food Network and munch on easy food.
I will have a grateful heart for the hubby who loves me and who longs to give me rest.